How to Handle Multiple Pay Cycles

When your company has multiple pay cycles or pay groups, (for example: weekly and bi‑weekly, or separate pay groups based on job class) BeneMoney needs clear dentification in your files so loan deductions and eligibility rules can be applied correctly. 

This page explains what is required from your team and how employees should be assigned to the appropriate pay group. 

If you are not currently set up with more than one pay cycle or group, but your company is planning on adding one, please reach out to accountmanagement@benemoney.com prior to making any of the below changes.  

1: Include a Payroll Group Code in Both Required Files

If your company operates multiple pay cycles, each employee must be assigned a Payroll Group Code, and that code must be included in: 

• The Census File 
  

• The PDT File (Payroll Deductions Taken) 

Adding this code allows BeneMoney to match each employee to: 

• The correct payroll frequency 
• The correct payroll calendar 
• The appropriate deduction schedule 
• The correct PDI instructions for that pay group 

Without this information, the system cannot determine which cycle an employee belongs to, which may result in inaccurate deductions or failed file uploads. 

2. Why Payroll Group Codes Are Important

Payroll Group Codes allow BeneMoney to: 

• Match employees to the correct pay schedule we have on file for your company 
• Ensure loan deductions align with the correct payroll frequency 
• Prevent missed or duplicate deductions 
• Apply the correct number of deductions per year (weekly vs. bi‑weekly vs. semi‑monthly, etc.) 

This information drives both eligibility checks and loan repayment schedules.

3. When Employees Move Between Pay Groups

If an employee transitions from one pay group to another (for example, switching from bi‑weekly to weekly) 

Because payroll frequency changes require recalculation of loan deduction amounts, always refer to the Payroll Frequency Change article for the full process and timeline.